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Trip Tip: Vacation Budgeting Using Excel

Vacation Budgeting Using Excel

“A budget isn’t about restricting what you can spend. It gives you permission to spend without guilt or regret.”

While there is not just one way to budget (paper and pencil work just fine), using Excel can make budgeting much more efficient. Here are two trip planning templates to help you plan your adventures.

The first is a single currency template to plan trips in your home currency. The workbook contains two tabs:

  1. The Single Currency Template tab is for copying and populating with your trip data to create your trip budget.
  2. The Single Currency Example tab gives an example of a 7 day trip and is to be used for reference and practice.

CLICK – Excel Single Currency Vacation Budget Template

The second is a multiple currency template to plan trips that use multiple currencies. The workbook contains four tabs:

  1. The Multi-currency Template tab is for copying and populating with your trip data to create your trip budget.
  2. The Multi-currency Example tab gives an example of a 7 day trip and is to be used for reference and practice.
  3. The Currency Exchange Calculator lets you create Conversion Calculators for each currency pair.
  4. The Currency Format tab is not protected and lets you create a database of currency codes and symbols to format your trip budget. This works great using Excel’s Format Painter function.

CLICK – Excel Multi-currency Vacation Budget Template

You can fully customize each spreadsheet to fit your trip. The color-shaded cells are for inputting your trip data. The non-colored cells are protected, but you can hide columns and rows to fit your trip length and expenditure category. All cells have formatting enabled so you can easily change the currency format.

To remove sheet protection in order to design your own customized budget, simply copy and paste the template’s cells to a new sheet and all sheet protection will be removed.

In order to get the the conditional formatting effect (which I love!) in the +/- Budget Running row and +/- Budget column, you will need a newer version of Excel. Be aware that you may lose some functionality on phones and tablets.

Vacation Budgeting Using Excel
Conditional formatting showing green data bars for under budget, red data bars for over budget.

While you are budgeting, make sure that you account for all of your expenses. Don’t forget vacation related expenses such as pet boarding, vehicle storage, visa fees, etc.

As you travel, use your spreadsheet to track your expenses and to help you stay on target! Over time you will develop historical data that will allow you to plan and budget trips in a flash.